An organization is established with different aims and objectives to achieve these objectives an organization has to performed various kinds of activities like planning,policy,making ,directing,controlling,communicating,filing,record keeping and so on.All of these function are performed at a place that is known as office.
Importance of an Office
Office is that part of the organization which performs the various functions as the mainspring of watch.It meas an organization can not function without the office.Importance of office are the below one.
a)Office as an Information Centre :An organazation collects different types of information from sources which may be current or pass.These information are used for the management for planning,forecasting,policy making,decision making and controlling.
b)Office as a Service Centre: The office serves different departments within the organization with all the necessary information so that these departments can function properly.It also provides clerical and other services to various departments of the organization.The organization can not run without the office so that office plays very important role in the organization.
c)Office as a Record Centre
d)Office as a Co-ordination Centre
e)Office as a Control Centre
f)Office as a Public Relation Centre
g)Office as a Centre for Formulating Plans and Policies
h)Proof of the Existence of an Institution
i) Others : Channel of communication,Helps to employees,Acts a an intermediary
Function of the Office
An office is very important factor for an organization to achieve the goals the organization has to performed basic as well as auxiliary functions like receiving,storing,and analyzing information,where as the auxiliary functions consist of managerial and personnel,office systems and procedutes,public relation,the cost control etc.The major function of the office are below:
a)Planning and its Implementation
b)Public Relation
c)Recording Information
d)Receiving and Despaching Letters
e)Filing
f)Processing and Arranging Information
g)Recording of Financial Activities
h)Preparation of Progress Report of Official Activities
i)Supplying Information
j)Personnel Function
k)Safe Guarding Assets
Organization of an Office
Organization of an office is the determination of its form.The form of an office depends upon its nature and volume of activities.The office with large of employees,tools,and equipment,is considered as big and the organazation with limited activities is treated as small office.Government offices are usually big and with vauge objectives and the office of the private organazation are comparatively small with limited objectives.
a)Permanent and Long term office
b)Temporary or Short Term Office
Types of Office
Government Office
Government is a gigantic organazation of a country.So it has got bigger responsibility of providing services,peace and secutity to the public,district administration,district education office,ministry of education,department of industry etc.
Especially government office are established with the following objectives
a) To prepare an environment for economic,social and political development.
b)To protect the counrty from the internal and external attack and violation.
c)To maintain good and regulations.
d)To provide the necessary environment to the public for their education,supplies,health etc.
f)To maintain peace and security.
Business Office
Any types of office whether it is trading,commerical or industrial with the primary view of earning a profit along with secondary objectives of rendering service is known as business office.Considering the investment of business offices are classified into two groups.
a)Office of Institution Established with Government Investment
b)Office of the Institution with Public Investment
c)Service Motive Office
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